1. What can the Climate Emergency Community Fund pay for?
The funding can pay for projects which aim to reduce carbon emissions, reduce consumption, raise awareness of climate change issues and increase resilience to the impacts of climate change. Funding can be for both feasibility and implementation stages of projects. Full details can be found here
2. How do we apply for Climate Emergency Community Fund grant funding?
Full details on how and where to apply, can be found on the Somerset County Council Climate Emergency Community Fund 2020 – 2021 page
3. How do we know if our organisation is eligible to apply for Climate Emergency Community Fund funding?
To be eligible to apply for any Climate Emergency Community Fund grant funding your organisation will need to meet certain criteria, please refer to Somerset County Council Climate Emergency Community Fund 2020 – 2021
4. Can a Parish/Community-led organisation submit Climate Emergency Community Fund applications for multiple projects?
Yes, up to the maximum limit of £75,000 across all multiple projects submitted throughout either or both applications windows.
5. How do we know if our project is eligible for Climate Emergency Community Fund funding?
The Climate Emergency Community Fund criteria applicable for 2020-2021 applications is available here
6. What is the minimum and maximum financial limit for Climate Emergency Community Fund grant applications?
The minimum Climate Emergency Community Fund grant awarded is £5,000 and the maximum is £75,000, across individual and multiple project submissions.
7. What is the deadline for Climate Emergency Community Fund funding applications?
There will be two application windows, the first on 1 October 2020 and the second on 1 December 2020. Each window will be open for 6 weeks allowing time for applications before closure.
8. If applying with another Parish(es)/Community Group(s), do we both/all need to complete and sign the one application?
If you are making a joint application with other local councils, you will need to decide which organisation will be the lead applicant. The lead applicant will fill in the application form, and if successful, receive the grant and report on progress.
9. Do we need to know how much the project is expected to cost?
Yes, a projection for the cost of any project along with an overview of actions, outputs, outcomes and success measured, will be required to support and validate any Climate Emergency Community Fund grant awarded.
10. Are grant recipients required to monitor the progress of their project objectives?
Yes, Climate Emergency Community Fund grant recipients will be expected to periodically report back to the Fund Manager in regard to progress and budget monitoring for the project. Grant recipients will also be expected to complete a final report at the end of the project which details their activities, outcomes and lessons learned.
11. Can the Climate Emergency Community Fund grant be used for Capital and Revenue budgets, including staffing costs?
Yes, see question 18 for requirements in regards staffing.
12. Is there a deadline by which Climate Emergency Community Fund funding must be spent?
Parish/Community-led organisations are expected to complete their project(s) within the timescale set out in their application.
13. What if any Climate Emergency Community Fund grant awarded does not cover the anticipated project costs? Can we apply for more?
Once a project grant has been awarded, it will not be possible to reapply for more funds for the same project.
14. Can we also apply for funding elsewhere?
Yes, any match funding or additional grants may be declared on the application form.
15. Is there support available with an application?
Yes, the Fund Manager can answer any specific questions and queries at email@example.com
16. How will we know if an application is successful?
All applications will receive a response by 7 January 2021 for window one and by 2 March 2021 for window two, to confirm if their project has been selected for Panel review. Final decisions taken by the Panel will be notified by 15 January 2021 for window one and by 11 March 2021 for window two.
17. Can an unsuccessful application be resubmitted?
Yes, providing the final application deadline for window two has not closed, and any suggested recommendations or proposals have been made where applicable. The Fund Manager can offer support for this process.
18. Do Climate Emergency Community Fund grant recipients need to carry out a recruitment/tender process when hiring staff/consultants?
All grant recipients must follow an open and transparent recruitment process for all paid staff posts funded by the Climate Emergency Community Fund. Grant recipients planning on contracting in consultants for specific elements of their project, will need at least three comparable quotes if this work exceeds £5,000.
19. How will any grant awarded be paid?
At the time of Climate Emergency Community Fund grant approval, details of payment schedules will be provided. These will depend on the length of the project and amount of the Climate Emergency Community Fund grant award.
20. How can my organisation get help with promoting the project once it is completed?
Email us at firstname.lastname@example.org and we will be able to publish information about the project on our website and through social media and support with other promotional activity.
21. What if I have a question that is not answered here?
If you still have a question or would like to discuss anything further, please email email@example.com
22. What is meant by ‘Quality Status’?
To attain Quality status, local councils must meet a number of criteria, relating to: (i) Electoral mandate; (ii) A qualified clerk; (iii) Regular council meetings; (iv) Effective communication; (v) Publication of an annual report; (vi) Accountability; and (vii) Ethical framework. *If you do not hold Quality Status this does not bar you from applying.
23. Why have you not given the longer website address?
It is good practice to give out a shorter memorable website address which is www.somerset.gov.uk/climateemergency This avoids the problem if the longer URL changes or no longer exists, so the website can still be found.
24. Is there any funding available to support the amount of work required to implement our project?
When you put the project application together, please include details of any funding which may be required for an additional member of staff (part-time or full-time), or for funds to source external support for administrative duties to enable you to successfully implement the project.
25. If applying for the full £75,000 as a ‘Lead Applicant’ on a joint application, does this mean no further applications can be made by this applicant as the maximum grant allowance has been reached?
For joint applications, the amount of the bid requested will be apportioned equally between all the applicants named on the application. Being a lead applicant would not prevent further applications being made, providing, across all applications submitted (either individually or jointly) the total amount does not exceed £75,000 e.g a joint application for £75,000 between 10x parishes would be apportioned at £7,500 per named parish – leaving £67,500 available for all named applicants, including the lead applicant, for any further applications to be made.
26. Can the Climate Emergency Community Fund be used to cover VAT and Contingency plans?
The Climate Emergency Community Fund in unable to fund for contingency plans expenditure and will only allow for ‘Irrecoverable VAT’ to be included in applications, providing the applicant has made it clear why they have deemed this to be irrecoverable from HMRC. Where VAT can be reclaimed by the applicant, this should not be included on any application.
27. Can I save my application to edit and resume later?
Yes, you may save a partial application but remember to resave once logged back in, to ensure the application is not abandoned, even if no changes have been made.
28. Can an application use a third party to manage the delivery of a project?
While a City, Town or Parish Council could commission a third party to deliver the project, they would retain accountability for its success and for ensuring the propriety of the use of the grant funding.
29. Are quotations required for products and services within an application?
Where the cost of a single product or service exceeds £50,000 and to further demonstrate value for money, applicants should look to obtain three quotes to accompany applications.
30. Can all Councils apply for the maximum amount?
It is the responsibility of the recipient local council to ensure that the receipt and use of any funding awarded by SCC is within the local council’s powers (intra vires). For example, if the local council is not eligible to exercise the general power of competence under s 1 of the Localism Act 2011, the local council must ensure that it has the requisite power under another statute (for example, under s 137 of the Local Government Act 1972). Local councils should seek independent legal advice if they are not sure whether what they are proposing to do is within their powers.
31. Why can I not see the online application form anymore?
The online application form has been suspended until the opening of Window Two – 1 December 2020 to 12 January 2021, and will only be accessible during this time.