Privacy Notice

What we do with the information you give us when you use our Elections Team for registering electoral candidates.

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information Rights page.

Services covered by this privacy notice: Elections – Candidates and Agents

Purpose of the Processing: The council is required to process personal information about electoral candidates and their agents in order to register their candidacy and meet our legal obligations.

Legal Basis for Processing Personal Data: Legal Obligation and Public Task

Categories of Personal Data being Processed

  • Name
  • Address
  • Date of birth
  • Signature
  • Email address
  • Phone number
  • Expenses returns

Special Categories of Personal Data being Processed (if appropriate): Not applicable

Legal Basis for Processing Special Categories of Personal Data: Not applicable

Who the data might be shared with:

  • Names and addresses of candidates are made available to the public (unless specifically requested otherwise)
  • Agent information is made public for district level and above elections
  • Electoral Commission
  • Cabinet Office
  • Returning Officer

How Long Will the Data be Kept For:

Data will be kept until the election period is finished and there has been no call for an election petition. Generally 1 year.

The declaration of results, which contains the candidate’s name, is made public permanently.

Expenses returns either 1 or 2 years

Last reviewed: March 29, 2023 by Jenny

Next review due: September 29, 2023

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