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What we do with the information you give us when you use our Elections team at Somerset Council for preparing for and running elections.

Your RightsPrivacy Notice

Your Rights

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information Rights page.

Privacy Notice

Services covered by this privacy notice Electoral Services – Staffing and Buildings
Purpose of the ProcessingThe personal data is processed to allow the council to run elections and prepare the register of electors. This is done by appointing staff from a database of people who have expressed an interest in working at elections and electoral registration, and from a database of buildings that can be used as polling stations.
Legal Basis for Processing Personal DataLegal Obligation and Public Task
Categories of Personal Data being Processed
  • Name
  • Address
  • Date of Birth
  • National Insurance Number
  • Bank Account Name, Number and Sort Code
  • Phone number
  • Email address
  • Special Categories of Personal Data being Processed (if appropriate)Not applicable
    Legal Basis for Processing Special Categories of Personal DataNot applicable
    Who the data might be shared withSomerset Council’s outsourced HR and Finance Teams – Capita
    How Long Will the Data be Kept For?Staff: Until the individual asks to be removed from the staffing database.

    Buildings: Until we no longer require the use of the building or the details of the treasurer, keyholder, contact and more for the building has changed.

    Last reviewed: October 23, 2023 by Sophie

    Next review due: April 23, 2024

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