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What we do with the information you give us when you use our Elections team at Somerset Council for preparing for and running elections.

Your RightsPrivacy Notice

Your Rights

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information Rights page.

Privacy Notice

Services covered by this privacy notice Environmental Protection – Electoral Services – Staffing and Buildings

Purpose of the processing

The personal data is processed to allow the council to run elections and prepare the register of electors. This is done by appointing staff from a database of people who have expressed an interest in working at elections and electoral registration, and from a database of buildings that can be used as polling stations.

Legal basis for processing personal data

Legal obligation and Public task

Categories of personal data being processed

  • Name
  • Address
  • Date of Birth
  • National Insurance Number
  • Bank Account Name, Number and Sort Code
  • Phone number
  • Email address

Special categories of personal data being processed (if appropriate) – Not applicable

Legal basis for processing special categories of personal data – Not applicable

Who the data might be shared with

Somerset Council’s outsourced HR and Finance Teams – Capita

How long will the data be kept for

Staff: Until the individual asks to be removed from the staffing database.

Buildings: Until we no longer require the use of the building or the details of the treasurer, keyholder, contact and more for the building has changed.

Last reviewed: February 2, 2024 by Ian

Next review due: August 2, 2024

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