Your Rights

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information Rights page.

Privacy Notice

Services covered by this privacy notice Environmental Protection – Corporate Services – HR – Employee Records

Purpose of the processing

The personal data you provide is used to enable the council to maintain employee records over the course of your employment with the council, including permanent or temporary appointments and employment undertaken on an ad hoc or casual basis.

Personal data is also processed to support business continuity and civil contingency planning and to contact staff, or next of kin, in an emergency.

Legal basis for processing personal data

Performance of a contract
Legal obligation
Public task

Categories of personal data being processed

  • Name
  • Address
  • Email Address
  • Telephone Number
  • Mobile Number
  • NI Number
  • Date of Birth
  • Gender
  • Marital Status
  • Passport, Driving Licence and other documents (Right To Work checks)
  • Qualifications
  • Marriage Certificate
  • Bank Details
  • Next of Kin/Emergency Contacts
  • Dependants/children (childcare voucher scheme)
  • Vehicle details
  • Photographs and Images

Special categories of personal data being processed (if appropriate)

  • Ethnic Origin (including Nationality)
  • Politics
  • Religion
  • Trade Union Membership
  • Health (mental or physical)
  • Disability
  • Sexual life or sexual orientation
  • Criminal records/convictions

Legal basis for processing special categories of personal data

Exercising obligations and specific rights of the controller in the field of employment law. Necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee.

Who the data might be shared with

  • Capita (as Data Processor up to 31/03/2020)
  • LGPS pension scheme provider (Peninsula Pensions)
  • Trade Unions (UNISON)
  • Occupational Health (Split Dimensions)
  • Gemelli (employee benefits)
  • Mortgage Lenders (references)
  • Rental Organisations (references)
  • Employers (references)

Data is also shared for the prevention and detection of crime, including fraud via the National Fraud Initiative.

How long will the data be kept for

6 years after the end of employment.

Last reviewed: February 5, 2024 by Ian

Next review due: August 5, 2024

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