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What we do with the information you give us when you use our Planning and Growth team at Somerset Council for heritage conservation

Your RightsPrivacy Notice

Your Rights

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information Rights page.

Privacy Notice

Services covered by this privacy notice – Heritage Conservation

Purpose of the processing

The personal data you provide is used to enable us to deliver the heritage conservation service and offer advice on the historic built environment.

It is also used to enable the council to process applications, including maintaining the Planning Register. This includes making the planning register available to be viewed both in the council offices and online and maintaining an archive of historic planning applications.

Please note: Information and data can come to the Council from Applicants and Agents as well as third parties, such as the Planning Portal, iapply and the Planning Inspectorate. We also receive comments, representations, allegations, complaints and questions via email, letter, telephone and through our website.

This privacy notice applies to data being processed by the council which has been provided both directly to the council and via third parties.

Legal basis for processing personal data

  • Legal obligation
  • Public task

Categories of personal data being processed

  • Name
  • Address
  • Email address
  • Phone number
  • Land Ownership (Certificate)e
  • Financial information
  • Photos and images

Special categories of personal data being processed (if appropriate)

During the course of an application, the following information may be submitted:

  • Race
  • Ethnic Origin (including Nationality)
  • Politics
  • Religion
  • Health (mental or physical)
  • Sexual life or sexual orientation

Legal basis for processing special categories of personal data – Substantial public interest

Who the data might be shared with

  • Other council departments
  • Visitors to the Council Offices (upon request)
  • Published on the council website (redacted version)
  • Legal and Planning Bodies such as Planning Inspectorate
  • Government Departments
  • Town, City and Parish Councils
  • External heritage bodies
  • Statutory Consultees such as Historic England

How long will the data be kept for

We are required to keep all documents relating to planning applications permanently, except the following:

Representations about applications from neighbours, Parish, Town, City Councils: 6 months from decision Formal consultation Responses: 15 years

Last reviewed: May 1, 2024 by Daniel

Next review due: November 1, 2024

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