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What we do with the information you give us when you use our Housing Options team at Somerset Council for managing housing applications and register

Your rightsPrivacy Notice

Your rights

You have specific rights in relation to the data that you provide to the council. To find out more, including how to make a request, please see our Information rights page.

Privacy Notice

Services covered by this privacy notice – Housing – Housing register

Purpose of the processing

The personal data you provide is used to enable the council to process your housing application, including maintaining the housing register and the allocation of social housing through the Homefinder Somerset Choice Based Lettings Scheme.

Legal basis for processing personal data

  • Legal obligation
  • Public task

Categories of personal data being processed

  • Name
  • Title
  • Address
  • Email address
  • Telephone number
  • National Insurance Number
  • Passport number
  • Date of birth
  • Gender
  • Marital status
  • Dependants
  • Financial circumstances

Support needs

Special categories of personal data being processed (if appropriate)

  • Race
  • Ethnic origin (including nationality)
  • Health (mental or physical)
  • Sexual orientation
  • Criminal convictions or offences

Legal basis for processing special categories of personal data – Substantial public interest

Who the data might be shared with

Information is shared with a number of social landlord and support organisations, all of which have signed up to the Homefinder Somerset information sharing protocol.

Data may be shared with:

  • Social Services
  • Social Landlords/Housing Associations/ALMOs
  • Ministry of Justice (MOJ)
  • YMCA
  • Citizens Advice Bureau
  • P2i

Data is also shared for the prevention and detection of crime, including fraud via the National Fraud Initiative.

How long will the data be kept for

The data will be stored for 6 years

Last reviewed: February 28, 2024 by Ian

Next review due: August 28, 2024

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