Your rights
You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information rights page.
Privacy notice
Services covered by this privacy notice: Democratic Services – Public Speaking – Council Meetings and Public Participation
Purpose of the processing:
The personal data you have been asked to provide will be used to register your interest in speaking at a public meeting. Your contact information will be retained until the date of the following meeting of the Board or Committee at which you have asked to speak, and your name will be recorded in the minutes of the meeting. The minutes are bound and held by the council indefinitely.
In addition, the council makes an audio recording of committee meetings and/or a video recording of virtual meetings held on Teams, which will include your contribution to the meeting. Video recordings will be stored and made available on the council’s website for 150 days after the meeting, and for 6 years at the council.
Legal basis for processing personal: Public Task
Categories of personal data being processed
- Names
- Addresses
- Email Addresses
- Phone Numbers
- Images and audio recordings
Special categories of personal data being processed (if appropriate): Not applicable
Legal basis for processing special categories of personal data: Not applicable
Who the data might be shared with
The minutes and video recordings of meetings are publicly available.
How long will the data be kept for
Your contact information will be retained until the date of the meeting of the Board or Committee at which you have asked to speak, and your name will be recorded in the minutes of the meeting.
The minutes are bound and held by the council indefinitely.
Audio and video recordings are stored by the council for 6 years.