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What we do with the information you give us when you use our Democratic Services team for public speaking

Your rightsPrivacy notice

Your rights

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information rights page.

Privacy notice

Services covered by this privacy notice: Democratic Services – Public Speaking – Council Meetings and Public Participation

Purpose of the processing:

The personal data you have been asked to provide will be used to register your interest in speaking at a public meeting. Your contact information will be retained until the date of the following meeting of the Board or Committee at which you have asked to speak, and your name will be recorded in the minutes of the meeting. The minutes are bound and held by the council indefinitely.

In addition, the council makes an audio recording of committee meetings and/or a video recording of virtual meetings held on Teams, which will include your contribution to the meeting. Video recordings will be stored and made available on the council’s website for 150 days after the meeting, and for 6 years at the council.

Legal basis for processing personal: Public Task

Categories of personal data being processed

  • Names
  • Addresses
  • Email Addresses
  • Phone Numbers
  • Images and audio recordings

Special categories of personal data being processed (if appropriate): Not applicable

Legal basis for processing special categories of personal data: Not applicable

Who the data might be shared with

The minutes and video recordings of meetings are publicly available.

How long will the data be kept for

Your contact information will be retained until the date of the meeting of the Board or Committee at which you have asked to speak, and your name will be recorded in the minutes of the meeting.

The minutes are bound and held by the council indefinitely.

Audio and video recordings are stored by the council for 6 years.

Last reviewed: February 27, 2024 by Ian

Next review due: August 27, 2024

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