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What we do with the information you give us when you contact us about Unauthorised Encampments.

Your RightsPrivacy Notice

Your Rights

You have specific rights in relation to the data that you provide to the Council. To find out more, including how to make a request, please see our Information Rights page.

Privacy Notice

Services covered by this privacy notice Environment and Community Protection – Unauthorised Encampments
Purpose of the Processing The personal data provided is used to enable the council to process and investigate the incident being reported or situation brought to our attention. This includes witness statements and investigations related to the incident reported. Personal data is also processed to conduct welfare checks on any individual (where appropriate) to ascertain if there is any additional assistance required from various third parties (listed below) to protect the welfare of the data subject.
Legal Basis for Processing Personal DataLegal Obligation
Public Task
Categories of Personal Data being Processed
  • Name
  • Address
  • Email address
  • Phone number
  • Date of birth
  • Photographs and images
  • Vehicle information
  • Financial
  • Special Categories of Personal Data being Processed (if appropriate)
  • Race
  • Ethnic Origin (including Nationality)
  • Religious and cultural beliefs
  • Health (mental or physical)
  • Child information
  • Biometrics (where used for ID)
  • Legal Basis for Processing Special Categories of Personal DataSubstantial Public Interest
    Who is the data shared with
  • Other council departments and relevant contracted services
  • Social services and Children’s Services
  • Police and other emergency services
  • Other government departments and agencies specifically involved in public regulatory duties
  • Bailiffs
  • Legal representatives
  • Other local or unitary authorities
  • NHS and Public health Practitioners
  • How long will the data be kept for

    6 years from last action.

    In certain circumstances this period may be extended for enforcement cases and other regulatory needs in accordance with our information assets register. Where the period is extended, data will be reviewed annually to determine whether personal data can be removed.

    3 years for DVLA data.

    Last reviewed: August 3, 2023 by Neil

    Next review due: February 3, 2024

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