What COMs are

COM stands for Collaborative Outcomes Meeting. These meetings are part of the Education, Health and Care needs assessment (EHC needs assessment) process. The meetings allow families, schools and settings, and other professionals supporting a child or young person to work together to make sure the best possible outcomes are reached.

Ysanne and Catherine explain during October 2022’s Local Offer Live sessions the new Collaborative Outcomes Meetings, or COMs, and how they fit into the Education, Health and Care need assessment process, and what families should expect when they take part in one. This session also shares insight into the rationale behind why COMs are used and details the purpose of a ‘COMs SEN Support Meeting’, which takes place following a decision not to issue an EHCP.

An Education, Health and Care needs assessment is requested

• Within 6 weeks, a multiagency panel decides whether to carry out an assessment
• An Assessment and Reviewing Officer (ARO) will discuss the decision with the parent or carer

Assessment

• Within 12 weeks, information about a child or young person’s strengths and needs is gathered
• Parents, carers, schools and settings will be asked to provide information – see our Education and Health Care plans page for more information
• Other professionals (such as Educational Psychologists) will contact parent carers and may carry out assessments and/or observations of the child or young person to better understand their strengths and needs. Parent carers will receive written reports from professionals who have made contact.
• The Assessment and Reviewing Officer will contact parent carers, schools, settings and other professionals to arrange a date for the Collaborative Outcome Meeting (COM)

Decision process for whether an Education, Health and Care plan will be issued

• Between 12 and 14 weeks, a multiagency panel will review the information gathered and decide whether to issue an EHC plan. This decision will be discussed with parent carers.
• The ARO will remind everyone of the COM date and will send out information including the Collaborative Outcomes Meeting Proforma.
• The COM will happen whether an EHC plan is issued or not. This will help everyone understand the next steps and what needs to be in place for the child or young person to be successful.
• If Yes to Issue an EHC plan, it will be a COMs EHC Plan Meeting
• If No to Issue an EHC plan, it will be a COMs SEN Support Meeting
• COMs SEN support – The EHC needs assessment indicates the child or young person’s additional needs can be met from provision that is ordinarily available at school. Somerset’s Graduated Response Tool

Preparing for the Collaborative Outcomes Meeting

• The ‘COM Preparation’ tool below has some questions to support preparation. Any notes made on this document are a reminder of information to share at the meeting. They will not be seen by anyone else.
• Most COMs are held virtually. Please make sure you are somewhere private with a connection where your camera and sound can be on during the meeting.
• The meeting will last about one and a half hours. Please make sure you make arrangements to be present for the whole meeting unless agreed with the ARO before the meeting.

The Collaborative Outcomes Meeting

• Within 16 weeks a Collaborative Outcomes Meeting (COM) is held.
• The meeting will last about one and a half hours.
• The Educational Psychologist will chair the meeting and the Assessment and Reviewing Officer will take notes to make sure the provision discussed is clear, specific, and legally compliant. The ‘Collaborative Outcome Meeting Proforma’ below shows what will be completed and agreed during the COM.
• The meeting will focus on agreeing outcomes and provision and support for the child or young persons needs.
• Outcomes and provision will be discussed in the four areas of development defined by the Code of Practice (2014). You can find more information on pages 7 to 8, Appendix 2 of the Collaborative Outcomes Meeting Proforma below.
• Everyone attending the meeting will have the opportunity to take part in discussions and ask questions.

Next steps

• A record of the COM will be sent to everyone invited to the meeting.
• If an EHC plan was agreed upon, this will be in the form of a draft EHC plan.
• If an EHC plan was not agreed upon, the minutes from the COMs SEN support will be shared.
• If you have any questions, comments, or anything else to add after the COM, you should contact the ARO to discuss these.
• Within 20 weeks, if an EHC plan was agreed upon, decisions will be made about school placement and what this looks like. You can find more information on how this happens and the decision-making processes on these pages:
  • Graduated Response Tool – Education, Health and Care Plans (EHCPs)
  • Education, Health and Care plans

Collaborative Outcomes Meetings acronyms and their meanings

A list of Acronyms used at Collaborative Outcomes Meetings

Downloads

Appendix 1

Collaborative Outcomes Meeting Preparation Tool

PDF, 56KB

Collaborative Outcomes Meeting Proforma

DOC, 71KB